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Academic Standards Committee

Students in University College who seek exceptions to the rules, regulations, and requirements, or revocation of dismissal from University College for academic reasons, will appeal to the Academic Standards Committee. The Associate Dean for Continuing Education chairs the Academic Standards Committee. The Committee meets two times each fall, spring, and summer semester to consider all petitions excepting those that request revocation of academic dismissals. Letters of petition and supporting documentation must arrive no later than eight days before the Committee meetings.  In January, June, and August the Committee meets only to consider petitions to revoke academic dismissals.  For the exact date of any particular meeting, a student should contact their advisor.

 

Students do not appear before the Committee, but submit their requests in writing.  The Committee considers and recommends action regarding each request to the Dean of University College.  The Associate Dean of the Division of Continuing Education responds to each student in writing and conveys the decisions of the committee.  The decisions of the committee are final.

 

Actions considered by the Committee:

  • Late or retroactive withdrawal from an academic semester, winter, or summer session must be substantiated by medical or personal circumstances.  In addition to the letter of petition from the student, letters from attending physicians or from certified counseling services must be submitted to the Committee.  In the case of a family member's death, documentation may be provided in letters from a funeral director or official who can certify the degree of relationship and confirm attendance at services; physicians also may send letters substantiating the illness and/or death of a family member.
  • Revocation of an academic dismissal immediately after the dismissal is imposed. These requests are considered only in January and June.  Students must observe strict deadlines for petitioning: 4:30 p.m. on the second day of classes for a January dismissal and 4:30 p.m. June 15 for a May dismissal.

 

Letters to request exceptions:

  • Include full name, student number, current address, current e-mail address, and current date.
  • Be signed (letters not signed or without an electronic signature will be returned for signatures, possibly delaying review by the Committee).
  • Describe concisely the circumstances that affected your performance in the course or your ability to drop the course(s) by the published deadline.
  • Accurately list specific semesters or courses to be considered by the Committee.
  • Indicate what, if any, supporting documentation the Reviewers can expect to receive.

 

Supporting Documentation:

  • The student is responsible for requesting supporting documentation from appropriate sources.
  • The person providing the documentation must send it directly to the Academic Standards Committee
  • Any medical documentation must be in the form of a letter, on letterhead stationery, dated, and signed by the person providing it.  The Reviewers cannot interpret a medical record or clinical notes.  The following items are not acceptable documentation:  a photocopy of a prescription or a medication container; a billing statement; information taken from the internet.

 

Letters and supporting documentation may be mailed to:

Academic Standards Committee

Division of Continuing Education 250 CEF,

The University of Iowa, Iowa City, IA 52242-0907. 

 

Students may send their appeals electronically. Appeals should be addressed to the Academic Standards Committee and emailed to dce-asc@uiowa.edu.

 

In Good Standing

Students are expected to meet academic standards and to demonstrate reasonable progress toward a degree. Students must achieve the following minimum grade-point averages to be considered in good academic standing.  Students who fall below these standards will be placed on academic probation.

  • University of Iowa Cumulative GPA:         2.00
  • Total Overall Cumulative GPA:                  2.00
  • University of Iowa Term GPA:                    1.50

See section below on Academic Probation

 

Recognition for Academic Achievement

The University and the College recognize academic achievement every semester and at the time of graduation.

 

Dean's List

Students who achieve a grade point average of 3.50 or higher on 12 semester hours or more of UI graded course work (including Guided Independent Study courses) during a semester (or summer session) and who have no hours of I (incomplete) or O (no grade reported) for that enrollment are recognized by inclusion on the Dean's List for that semester (or session).

 

President's List

University of Iowa undergraduate students who achieve a grade point average of 4.00 on 12 semester hours or more of UI graded course work (including Guided Independent Study courses) and who have no hours of I (incomplete) or O (no grade reported) for two consecutive semesters (including summer session) are recognized by inclusion on the President's List.

 

Graduation with Distinction

The Office of the Registrar certifies to the dean of the college the names of students eligible to graduate with distinction. The college awards degrees "with highest distinction" to students in the highest 2 percent of the graduating class, "with high distinction" to students in the next highest 3 percent, and "with distinction" to the next highest 5 percent. Ranking is based on students' grade point averages for all college level study undertaken before the final registration.

To be eligible for graduation with distinction, students must complete a minimum 60 s.h. of University of Iowa credit of which at least 45 s.h. must have been completed before the student's final registration.

 

Academic Probation

A student is placed on academic probation if they do not meet all the following minimum GPA requirements :

  • University of Iowa Cumulative GPA:         2.00
  • Total Overall Cumulative GPA:                  2.00
  • University of Iowa Term GPA:                    1.50

Academic probation serves as a warning that unless academic performance improves a student may be dismissed from the college and may not graduate. Students on academic probation are restored to good standing only when each of the above GPA conditions are met. When all of the required GPAs are met, a student is removed from academic probation.

The pass/nonpass (P/N) grading option may not be used by students on academic probation; however, S/F and S/U courses are allowed. Similarly, for students on academic probation, earning final grades within the first term of all enrolled courses is highly recommended to demonstrate reasonable progress toward a degree. Entering students may be admitted on probation if their UI or Total Overall GPA falls below 2.0.

 

Dismissal from the College

The Academic Standards Committee, with approval of the Dean of University College, reviews the academic records of students on academic probation at the close of the fall, spring, and summer semesters.

A continuing student who has earned academic probation for two or more consecutive semesters is eligible for dismissal.

A student on academic probation who withdraws their entire registration after the deadline for dropping courses may be dismissed.

While some probationary period usually precedes a dismissal, even students in good academic standing who continually fail to meet minimum term GPA requirements may be dismissed immediately.

A student who has been reinstated to the University may be dismissed if they fail to fulfill any part of their reinstatement agreement.

Earning “I” (Incomplete) grades does not demonstrate reasonable progress while on academic probation and can be cause for a student’s dismissal from the College.

 

Notification and Records

Students who are newly placed on academic probation will receive a MyUI message about their academic probation standing. Students continued on academic probation or dismissed from the college are notified of these actions by the Academic Standards Committee both by email and hardcopy letter.  Mail is sent to the current residing address as listed in the student record. To ensure proper receipt of records, students must update their "email routing address" whenever necessary.

 

Students admitted on probation have the notation "admitted on probation" entered on their permanent records. The notation "on academic probation" is placed on the permanent records of those students who have been placed or continued on academic probation. "Not permitted to register" is entered on the permanent records of students who have been dismissed from the college. When reinstatement has been granted, "permitted to register" for a particular semester or session is entered on the permanent record.

 

Appealing a Dismissal

Students who can document that their unsatisfactory academic records were the result of extenuating circumstances, such as a disabling illness or personal crisis, may appeal for a revocation of a dismissal. Students dismissed in January must appeal in writing no later than 4:30 p.m. on the second day of spring semester classes. Students dismissed in May must appeal in writing no later than June 15. No appeals are considered for revocation of a dismissal that would permit enrollment within a six-week or an eight-week summer session.  The decision of the committee is final.

Please see section on Academic Standards Committee for instructions to submit an appeal.

 

Reinstatement to the College

Students dismissed for unsatisfactory scholarship for the first time are not permitted to register again for one year, and then may register only after a request for reinstatement and a reinstatement interview. Requests for reinstatement must be made in writing or in person and should be addressed to the Academic Standards Committee.
 

Arrangements for a reinstatement interview (which may be conducted via telephone for students not living within the Iowa City area) must be made and the interview must take place between March 1 and July 1 for reinstatement to a fall semester, or between October 1 and December 1 for reinstatement to a spring semester. The College does not reinstate students for a summer or a winter session. Late requests are deferred to the following semester.

Students dismissed for the second time may or may not be granted a second reinstatement. Students dismissed for the second time who wish to discuss their future academic options may schedule an appointment for an in-person or telephone interview.

Students who are permitted to register following a dismissal are registered on academic probation and ordinarily are allowed two semesters to achieve good standing. However, very poor academic work in the first semester of a reinstatement may result in dismissal at the close of that semester.

The Academic Standards Committee reviews all appeals for reinstatement. Final approval is granted by the Dean of University College.